1. Purpose and Scope:
The purpose of this Code of Conduct is to outline the ethical standards and behaviour expected from all employees, contractors, and representatives of Vinbox Martech Pvt Ltd. This policy applies to all individuals working within or on behalf of the organization, regardless of location or role. It serves as
a framework to ensure that our operations are conducted in a manner that reflects integrity, transparency, and respect for others.
2. Disclosure of Personal Interests:
Employees must disclose any personal interests, relationships, or financial interests that could potentially conflict with their professional duties or influence their decisions at Vinbox Martech Pvt Ltd. This includes, but is not limited to, financial investments, family relationships, or other business
interests that may affect impartiality in decision-making. All disclosures will be reviewed by the designated ethics committee to determine if a conflict of interest exists and appropriate actions will be taken to mitigate any potential conflicts.
3. Accepting Gifts and Hospitality:
Employees are prohibited from accepting gifts, favours, or hospitality that could influence, or appear to influence, their professional judgment. Any offer of gifts or hospitality that exceeds a nominal value or could be perceived as an attempt to gain improper influence must be politely declined and reported to the Human Resource. Gifts of cash or items convertible to cash (such as gift cards) are strictly prohibited. In cases where declining a gift or hospitality may cause offense, the employee should seek guidance from the Human Resource for proper handling.
4. Zero Tolerance for Bribery and Corruption:
Vinbox Martech Pvt Ltd has a zero-tolerance policy toward bribery and corruption in all forms. Employees must not offer, promise, give, or receive bribes, kickbacks, or any other form of illicit inducement, whether directly or indirectly, to obtain or retain business or any business advantage. This policy applies to all transactions, including dealings with clients, suppliers, government officials, and other business partners. All employees must comply with applicable anti-bribery and anticorruption laws in their jurisdiction.
5. Compliance and Reporting Violations:
Employees have a responsibility to comply with all applicable laws, regulations, and company policies. It is essential that each employee uphold the highest standards of business ethics and integrity. Employees are required to immediately report any suspected or actual violations of this Code of Conduct, relevant laws, or company policies to their supervisor or the Human Resource.
Reports may be made through multiple channels, including email, a dedicated hotline, or an online reporting system. All reports will be treated confidentially and with the utmost seriousness, and retaliation against employees who report violations is strictly prohibited.
6. Reporting Misconduct (Whistleblowing):
Vinbox Martech Pvt Ltd is committed to creating a safe environment for employees to report misconduct without fear of retaliation. If an employee suspects any unethical behaviour, illegal activity, or violation of this Code of Conduct, they are encouraged to report it immediately. Whistleblowing can be done anonymously, and employees can choose to make their reports without revealing their identity.
The company ensures that all reports of misconduct are investigated promptly and thoroughly. Employees who make a report in good faith will not face any adverse action, and their confidentiality will be protected to the fullest extent possible.
7. Consequences of Violations:
Violations of this Code of Conduct may result in disciplinary actions, up to and including termination of employment. The severity of the consequence will be determined based on the nature of the violation and the circumstances surrounding it. Employees found guilty of bribery, corruption, conflict of interest, or any other unethical behaviour may also face legal consequences, in addition to internal disciplinary measures.
Vinbox Martech Pvt Ltd reserves the right to take all necessary actions to protect the integrity of the organization and its employees, including legal recourse and public reporting where appropriate.